St Mary’s students: how to apply for film courses at other universities

This information was last updated in June, 2011. If you encounter any problems, please contact the Film Studies Coordinator at SMU (contact details are on the right.)

I am a Saint Mary’s University student who wants to take a course at Dalhousie or King’s College 
  1. First, you need to complete a “Letter of Permission” form (LoP), which enables you to take classes at other universities for credit at Saint Mary’s:  http://www.smu.ca/registrar/documents/LetterofPermissionnew.pdf. Fill out the details, list the course you want to take, and bring it to the Film Studies Coordinator at SMU (Jennifer VanderBurgh in the English Department, MN 326) for a signature.2
  2. Take the LoP to the Dean’s Office at SMU for a signature.
  3. Take the LoP to the Registrar’s Office at SMU. They will make a copy and give you a copy to take to Dal. Keep a copy for your records too.
  4. Next, apply to Dalhousie as a visiting student. You only need to do this step once. Fill out an “undergraduate application form” available here: http://www.registrar.dal.ca/forms/UGcurrent.pdf
    Three things to know about the form: (1) Ignore the section that says transcripts are required. Since you are a Visiting Student, this doesn’t apply to you. (2) Ignore the application fees section. You do not need to pay fees to apply. (3) Under “Student Status” tick the “Visiting Student” box.
  5. Take paper copies of both the undergraduate application form and LoP from SMU to the Registrar’s Office at Dal.  If you’ve studied at Dal before, just take your Letter of Permission.
  6. Once accepted, the Registrar’s Office at Dal will either e-mail or send you a letter to confirm that you are registered in the course.
  7. Take the course!
  8. Your grade should automatically transfer to your transcript at SMU. Check your transcript on Banner one month following the course to make sure that it does. The course will appear on your academic record under an unusual code –this is normal. If the course you took was an elective, you are done.
  9. This final step only applies if the course you took at Dal was a “required” course for the Film Studies Minor. On your SMU transcript, all courses taken at other universities show up as “electives.” This happens even if they are “required.” This is normal. After taking the course, consult the Film Studies Coordinator at SMU who will initiate the process of placing a note on your transcript to indicate that the course you took was a “required” course for the Film Studies Minor.
I am a Saint Mary’s University student who wants to take a course at NSCAD
  1. First, you need to complete a “Letter of Permission” form (LoP), which enables you to take classes at other universities for credit at Saint Mary’s:  http://www.smu.ca/registrar/documents/LetterofPermissionnew.pdf. Fill out the details, list the course you want to take, and bring it to the Film Studies Coordinator at SMU (Jennifer VanderBurgh in the English Department, MN 326) for a signature.
  2. Take the LoP to the Dean’s Office at SMU for a signature.
  3. Take the LoP to the Registrar’s Office at SMU. They will make a copy and give you a copy to take to NSCAD. Keep a copy for your records too.
  4. Next, apply to NSCAD as a visiting student. You need to complete the ‘Non-Degree or Visiting Application for Admission’ form. Click here to download the form. You are a “Visiting Student”, not “Non-Degree”. You only need to do this form once, so if you’ve studied at NSCAD before you won’t need it (instead, add your NSCAD ID no. to the Course Selection Forms). The warnings on the front page needn’t concern you. The only difficult bit is section 4.1: tick “Visiting student” and the term(s) in which you will be doing your classes. Don’t forget to sign it.
  5. Next, you need to complete one of NSCAD’s ‘Course Selection Forms’ for each course you’re taking. Click here to download the form. Most of it is self-explanatory, but some bits are tricky: (1) Under ‘NSCAD ID number’ state that you’re a visiting student (unless you’ve studied at NSCAD before and have an ID number). (2) In the ‘Add’ table, you enter the details of the class. (3) ‘Credits’ is “3″ for a half-year class.
  6. Ignore the rest of the form, but don’t forget to sign it
  7. Take the Letter of Permission from SMU, the Course Selection form, and the Non-Degree or Visiting Application for Admission form to the Registrar’s Office at NSCAD, or by mail, or fax (902 425-2987). Follow up to make sure you are registered and enrolled in the course.
  8. Take the course!
  9. Your grade should automatically transfer to your transcript at SMU. Check your transcript on Banner one month following the course to make sure that it does. The class will appear on your academic record under an unusual code –this is normal. If the course you took was an elective, you are done.
  10. This final step only applies if the course you took at NSCAD was a “required” course for the Film Studies MInor. On your SMU transcript, all courses taken at other universities show up as “electives.” This happens even if they are “required.” This is normal. After taking the course, consult the Film Studies Coordinator at SMU who will initiate the process of placing a note on your transcript to indicate that the course you took was a “required” course for the Film Studies Minor.